Team Meeting Notes: A Free Template to Copy
Copy it into your own document, and fill it in during the meeting.
Good team meeting notes record who came, what changed, what you decided, and who does what by when. Copy the template below into Word or Google Docs, and fill it in during the meeting. Send the notes the same day.
The names, dates and decisions in the sample are made up.
Team meeting notes template
# Team Meeting Notes Team: [Team name] Date: [Date] Attendees: [Names] Not here: [Names] Note taker: [Name] ## Updates - [Name]: [What changed since last time] ## Decisions - [What we decided, and why] ## Action items - [Task] - [Owner] - [Due date] ## Blocked - [What is stuck, and who can help] ## Next meeting [Date, and the first topic]
Filled example
# Website Team Notes (made-up sample) Team: Website Date: 3 March Attendees: Ana, Ben, Chloe Not here: David Note taker: Ben ## Updates - Ana: The new pricing page is ready to review. - Chloe: The contact form bug is fixed. ## Decisions - We launch the pricing page on 10 March, after legal has read it. ## Action items - Send the pricing page to legal - Ana - 5 March - Share the launch date with sales - Ben - 4 March ## Blocked - The banner image needs a final design. David can help on his return. ## Next meeting 10 March. First topic: the launch.
What to write down
- • Decisions, with the reason in one line
- • Action items, each with one owner and a due date
- • Anything blocked, and who can help
- • Not every word. People can ask if they need more
What should team meeting notes include?
The date and attendees, updates, decisions, action items with owners and due dates, and anything blocked.
Who should take team meeting notes?
Someone who is not leading the meeting, because it is hard to do both. Many teams take turns.
How do I use this template in Word or Google Docs?
Copy the text from the box and paste it into a new document. Turn the lines that start with # or ## into headings.
What is the difference between team meeting notes and minutes?
Notes are a working record for the team. Minutes are the formal record that a group keeps, often for a board. Our minutes template has that format.