Meeting Agenda Templates: 3 Free Agendas to Copy
A team meeting, a one-to-one and a project kickoff.
A meeting agenda lists what a meeting will cover, who leads each item and how long it takes. Copy one of these 3 agenda templates into Word, Google Docs or Notion, fill in the brackets, and send it before the meeting.
Updated November 2026.
Team meeting agenda template
For a regular team meeting.
# Team Meeting Agenda Date: [Date] Time: [Start] - [End] Location: [Room or video link] Lead: [Name] Goal: [What this meeting must decide or produce] 1. Updates from last week - [Name] - [Minutes] 2. [Topic to decide] - [Name] - [Minutes] 3. [Topic to discuss] - [Name] - [Minutes] 4. Action items and owners - [Name] - [Minutes] To read before the meeting: [Links]
One-to-one meeting agenda template
For a regular talk between a manager and a team member.
# One-to-One Agenda Date: [Date] People: [Manager] and [Team member] 1. How are things going? - [Team member] 2. Topics from [Team member]: - [Topic] 3. Topics from [Manager]: - [Topic] 4. Progress on goals: [Goal and status] 5. Support needed: [What would help] Action items: - [Task] - [Owner] - [Due date]
Project kickoff agenda template
For the first meeting of a new project.
# Project Kickoff Agenda Project: [Name] Date: [Date] Time: [Start] - [End] Lead: [Name] Attendees: [Names] 1. Welcome and introductions - [Minutes] 2. Why this project, and what success looks like - [Minutes] 3. Scope: what is in and what is out - [Minutes] 4. Roles: who does what - [Minutes] 5. Timeline and key dates - [Minutes] 6. Risks and open questions - [Minutes] 7. How we will communicate - [Minutes] 8. Next steps and owners - [Minutes]
How to write a meeting agenda
- Write the goal in one line: what must this meeting decide or produce?
- List the topics, and put the most important one first
- Give each topic a lead and a number of minutes
- Add what people should read beforehand
- Send it before the meeting, so people can prepare
What should a meeting agenda include?
The date, time and place, the goal, the topics in order, who leads each one, how long each takes, and anything to read first.
How do you write a meeting agenda?
Start with the goal of the meeting. List only the topics that serve it, give each a lead and a time, and send it out before the meeting.
What are the 7 steps in planning a meeting?
1. Set the goal. 2. Choose who must attend. 3. Pick the time and the place or video link. 4. Write the agenda. 5. Send the agenda and any reading ahead of time. 6. Name a facilitator and a note taker. 7. Plan how you will share the notes and follow up.
What are the 5 P's of a meeting?
Purpose: why you meet. Product: what the meeting must produce. People: who needs to be there. Process: the agenda and how you will reach the result. Practicalities: the time, the place and the tools.
How do I use these templates in Word or Google Docs?
Copy the text from the box and paste it into a new document. Turn the lines that start with # into headings, then save it as your own template.