Meeting Notes Template: 3 Free Templates to Copy

Simple meeting notes template

For quick team syncs and informal meetings.

# Meeting Notes
Date: [Date]
Attendees: [Names]

## Summary
[2-3 sentence overview]

## Discussion Points
- [Point 1]
- [Point 2]
- [Point 3]

## Decisions
- [Decision 1]
- [Decision 2]

## Action Items
| Task | Owner | Due Date |
|------|-------|----------|
| [Task] | [Name] | [Date] |

## Next Meeting
Date: [Date]
Topics: [Preliminary agenda]

Meeting minutes template

For formal meetings, board meetings and project reviews.

# [Meeting Title] - Minutes
Date: [Full Date]
Time: [Start] - [End]
Location: [Physical/Virtual]
Facilitator: [Name]
Note-taker: [Name]

## Attendees
Present: [Names]
Absent: [Names]
Guests: [Names]

## Agenda Review
[Any changes to planned agenda]

## Previous Action Items Review
| Item | Owner | Status |
|------|-------|--------|
| [Task] | [Name] | [Complete/In Progress/Blocked] |

## Agenda Item 1: [Title]
Presenter: [Name]
Discussion:
- [Key point]
- [Key point]
Decision: [What was decided]
Action Items:
- [Task] - [Owner] - [Due Date]

## Agenda Item 2: [Title]
[Repeat structure]

## New Business
[Any items raised not on agenda]

## Action Items Summary
| # | Task | Owner | Due Date | Priority |
|---|------|-------|----------|----------|
| 1 | [Task] | [Name] | [Date] | [High/Med/Low] |

## Next Meeting
Date: [Date]
Time: [Time]
Location: [Location]
Preliminary Agenda:
- [Topic 1]
- [Topic 2]

## Attachments
[Links to relevant documents]

---
Minutes prepared by: [Name]
Date distributed: [Date]

Daily standup template

For agile teams and daily check-ins.

# Daily Standup - [Date]
Team: [Team Name]
Attendees: [Names]

## Updates

### [Team Member 1]
Yesterday: [What they completed]
Today: [What they're working on]
Blockers: [Any impediments]

### [Team Member 2]
Yesterday: [What they completed]
Today: [What they're working on]
Blockers: [Any impediments]

## Blockers to Address
- [Blocker] - Owner: [Name]

## Parking Lot
[Items to discuss outside standup]

Tips for better meeting notes

• • Fill in the header and agenda before the meeting starts.
• • Write down decisions and action items as they happen, not at the end.
• • Share the notes within 24 hours, with a 2 or 3 sentence summary on top.

What do you write in meeting minutes?

Write the date, who attended, the main points of each agenda item, the decisions made, and each action item with an owner and a due date. Record facts and outcomes, not every word. Send the minutes within a day.

What are the 7 steps in planning a meeting?

1. Set the goal. 2. Choose who must attend. 3. Pick the time and the place or video link. 4. Write the agenda. 5. Send the agenda and any reading ahead of time. 6. Name a facilitator and a note taker. 7. Plan how you will share the notes and follow up.

Can ChatGPT make meeting minutes?

Yes, if you give it a transcript or your rough notes. Paste them in and ask for minutes in one of the formats on this page. ChatGPT does not join the call, so an AI note taker such as Otter or Fathom is easier when you also need the transcript.

What are the 5 P's of a meeting?

Purpose: why you meet. Product: what the meeting must produce. People: who needs to be there. Process: the agenda and how you will reach the result. Practicalities: the time, the place and the tools.