AI Executive Assistant for Meetings
Notes, summaries and follow-ups for leaders, with or without a bot in the call.
An AI executive assistant does the meeting work a person would otherwise do for a leader: notes, summaries, follow-up emails and briefs before the next call. The main choice is whether a bot may join the call. Granola and Bluedot work with no bot, and Fathom's free plan records every call.
Checked November 2026 on each tool's own site.
AI executive assistant tools
| Tool | Price per user a month | What it does for an executive |
|---|---|---|
| Granola | Free, or Business at $14 | No bot. Pre-meeting briefs and follow-up emails on Business. It does not store audio |
| Fathom | Free, or Premium at $16 billed yearly | Unlimited recordings and instant summaries. AI action items on Premium |
| Bluedot | Free for 5 meetings, then from $14 billed yearly | No bot. Summaries, and an AI chat across your meetings |
| Microsoft Facilitator | Needs a Microsoft Copilot license | Takes notes inside Teams meetings |
What it does and does not do
What it does
- • Takes notes and writes a summary of each meeting
- • Lists decisions and action items
- • Drafts follow-up emails and briefs, on some plans
- • Answers questions about past meetings
What it does not do
- • Does not replace judgment on what matters
- • Does not build relationships or speak for you
- • Makes mistakes, so check names and numbers
- • Scheduling and travel need other tools
What is an AI executive assistant?
It is software that handles routine work for a leader. In meetings, that means joining or listening to the call, writing the notes, and drafting the follow-up. This page covers meeting tools, not calendar or travel tools.
Can AI replace an executive assistant?
Not fully. It can take over notes and first drafts. A person still decides what matters, handles sensitive requests and manages relationships. We ran no tests of how much time these tools save.
Which AI executive assistant has no meeting bot?
Granola and Bluedot capture audio from your device, so no bot joins. Fathom offers bot-free capture in beta. Check that others in the call know you are recording.
Is an AI executive assistant safe for confidential meetings?
Check each tool. Granola says it does not store audio. Bluedot says it has SOC 2 Type II controls and does not train AI on customer data. Fathom offers HIPAA compliance with a standard BAA on Team. For the most sensitive topics, you can choose not to record.
How much does an AI executive assistant cost?
Granola and Fathom have free plans. Paid plans start at $14 per user a month for Granola Business, and at $16 billed yearly for Fathom Premium. Facilitator needs a Microsoft Copilot license.