Microsoft Teams AI Note Taker
What Teams does by itself, and the tools that add AI notes to Teams calls.
Microsoft Teams has its own AI note taker, Facilitator, but each user needs a Microsoft Copilot license. Without one, Teams can still write a live transcript of the meeting. For free AI notes in Teams calls, Fathom's free plan has unlimited recordings and summaries.
Checked November 2026 on each tool's own site.
AI note takers that work with Microsoft Teams
| Tool | Price per user a month | How it works with Teams |
|---|---|---|
| Microsoft Facilitator | Needs a Microsoft Copilot license | Built into Teams. It takes notes during the meeting |
| Fathom | Free, or Premium at $16 billed yearly | Unlimited recordings and AI summaries on the free plan |
| Fireflies | Pro at $10 billed yearly, or $18 monthly | Unlimited transcription on Pro |
| Otter | Pro at $8.33 billed yearly, or $16.99 monthly | 300 free minutes a month, 1,200 on Pro |
| Granola | Free, or Business at $14 | No bot joins the call. It works with any meeting app |
| Bluedot | Free for 5 meetings, then from $14 billed yearly | No bot joins the call |
Does Microsoft Teams have an AI note taker?
Yes. Facilitator takes notes in Teams meetings, and Microsoft says it comes with a Microsoft Copilot license. Teams also has live transcription, which writes down what is said with each speaker's name and a time stamp, but it does not write a summary by itself.
How do I turn on AI notes in Teams?
Your admin sets up Facilitator, and you need a Microsoft Copilot license. Microsoft's guide is called "Automate notetaking in Microsoft Teams meetings". For a transcript only, select More actions in the meeting controls, then Transcribe, confirm the language and select Confirm.
Is there a free AI note taker for Teams?
Yes. Fathom's free plan has unlimited recordings and summaries. Granola's free plan works with Teams and keeps 30 days of meeting history. Otter's free plan gives 300 minutes a month.
What is the best AI note taker for Teams?
We found no independent ranking, and we ran no tests. If your company already pays for Microsoft Copilot, start with Facilitator. If you want it free, try Fathom. If you do not want a bot in the call, look at Granola or Bluedot.
Is an AI note taker legal in Teams meetings?
It depends on where the participants are, because many places require consent to record. Teams notifies all participants when transcription starts. Tools with no bot may not show anything, so tell people yourself.