Google Meet can now show your AI notes policy before people join a call
Google Workspace admins can now write a short policy message that appears in the Google Meet green room, the screen people see before they join a call. The message can include a link to a fuller policy page. Google began the rollout on November 2, and says it may take longer than 15 days to reach every domain.
Admins choose when the notice shows: on every call, or only when a meeting is being recorded, transcribed or summarized by Gemini notes. The feature is off by default. Admins turn it on per organizational unit under Meet Safety Settings. Users do not need to do anything. It is available on Business Standard and Plus, Enterprise Standard and Plus, Education Fundamentals, Standard and Plus, Frontline Plus, and the Google AI Pro for Education add-on.
What it means for your work
If your team uses Gemini to take notes, this gives you one place to tell people how those notes are handled, before they speak.
- If you are an admin: Choose the "only when recording, transcribing or taking notes" option. A notice on every call is easy to stop reading.
- If you manage a team: Ask your admin to link the notice to a page that says who can see recordings and how long they are kept.
- If you only attend meetings: You do not need to do anything. Read the notice when it appears.
The notice tells people about your policy. It does not replace any consent your company or local law requires, so check that with whoever owns compliance.
Read our Google Meet review for more on its AI features.