📊 Monthly Meeting Minutes Allowance Comparison
Compare monthly minute allowances, usage limits, and rollover policies across AI meeting tools
Quick Answer 💡
Free plans typically offer 300-1800 minutes monthly, while paid plans range from unlimited to 10,000+ minutes. Most tools don't allow rollover, resetting monthly. tl;dv offers unlimited free minutes, Notta provides 1,800 minutes on Pro, and Otter.ai gives 300 minutes free.
🆓 Free Plan Monthly Allowances
| Tool | Free Minutes | Rollover? | Reset Schedule | Best For |
|---|---|---|---|---|
| tl;dv | Unlimited ♾️ | N/A | N/A | Heavy meeting users |
| Otter.ai | 300 minutes | ❌ No | Monthly on signup date | Light users, testing |
| Fellow | Free plan; see fellow.ai/pricing | ❌ No | Monthly calendar | Occasional meetings |
| MeetGeek | 3 hours | ❌ No | Monthly on signup date | Team evaluation |
| Rewatch | Free tier available | ❌ No | Monthly | Internal knowledge |
💰 Free Plan Winner: tl;dv
Perfect for distributed teams with many async meetings.
💳 Paid Plan Monthly Allowances
| Tool | Plan & Price | Monthly Minutes | Cost per Minute | Overage |
|---|---|---|---|---|
| Notta | Pro $8.17 | 1,800 minutes | $0.0045 | Upgrade required |
| Business $16.67 | Unlimited ♾️ | N/A | N/A | |
| Fireflies | Pro $10 | Unlimited | Not published | Per-minute billing |
| Business $19 | Unlimited | Not published | Per-minute billing | |
| ClickUp Brain | Add-on $12 | 3,600 minutes | Not published | Purchase additional |
| Otter.ai | Pro $8.33 | 1,200 minutes | $0.007 | Upgrade required |
| Read.ai | Pro $15 | ~1,875 minutes | Not published | Soft limit |
| Granola | Paid $14-18 | ~300 minutes | Not published | Per-meeting fee |
🏆 Lowest Worked-Out Cost: Notta
Notta Pro costs $8.17 for 1,800 minutes, billed yearly, which works out at $0.0045 a minute.
⏰ Usage Tracking & Reset Policies
📅 Reset Schedules
- Calendar Month: Most tools (1st of month)
- Billing cycle date: Otter.ai, MeetGeek
- Rolling 30-Day: Some enterprise plans
- No Reset: Unlimited plans
🔄 Rollover Policies
- ✅ Limited Rollover: Some enterprise contracts only
- ⚠️ Use It or Lose It: Plan usage accordingly
- 💡 Tip: Monitor usage in final week of billing cycle
🧮 Monthly Usage Calculator
Calculate Your Monthly Needs
Light Usage (0-500 min)
- • 2-3 meetings/week
- • 30-45 min average
- • Small teams
- • Recommended: Free plans
Medium Usage (500-1500 min)
- • 5-8 meetings/week
- • 45-60 min average
- • Growing teams
- • Recommended: Pro plans
Heavy Usage (1500+ min)
- • 10+ meetings/week
- • Back-to-back days
- • Large teams
- • Recommended: Unlimited plans
Pro Tip: Add 20-30% buffer to your estimate for meeting overruns, informal discussions, and growth.
⚠️ What Happens When You Hit Limits?
🚫 Hard Limits (Service Stops)
- Otter.ai: Recording stops, upgrade required
- Fellow: No more recap generation
- Most free plans: Wait for monthly reset
- Impact: Immediate workflow disruption
💳 Soft Limits (Overage Billing)
- Fireflies: Per-minute overage charges
- Enterprise plans: Often have overage protection
- Read.ai: Soft limits, contact for overage
- Impact: Service continues, higher costs
💡 Overage Prevention Strategies
- • Monitor weekly: Check usage every Friday
- • Plan buffer: Aim for 75% of limit usage
- • Selective recording: Skip informal check-ins
- • Team coordination: Designate recording owners
👥 Recommendations by Team Size
Solo/Freelancer (1-3 people)
Typical Usage: 300-800 minutes/month
Best Options:
- • tl;dv Free: Unlimited, perfect for client calls
- • Otter.ai Free: 300 min, good for testing
- • Notta Pro: 1,800 min for $8.17
Small Team (4-15 people)
Typical Usage: 1,200-3,000 minutes/month
Best Options:
- • ClickUp Brain: 3,600 min for $12
- • Fireflies Pro: 1,800 min for $10
- • Notta Business: Unlimited for $16.67
Medium Team (16-50 people)
Typical Usage: 3,000-8,000 minutes/month
Best Options:
- • Fireflies Business: 3,400 min for $19
- • Notta Business: Unlimited for $16.67
- • Multiple ClickUp Brain: Scale as needed
Large Team (50+ people)
Typical Usage: 8,000+ minutes/month
Best Options:
- • Fireflies Enterprise: Custom limits
- • Native solutions: Zoom AI, Teams Copilot
- • Unlimited plans: Notta Business scale
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